Matriva for Letting Agents

Create unlimited branches for your agency, invite colleagues to each branch, and assign staff to specific properties and applications.

Manage your agency name, branding, contact details and branch configuration from one central profile.

View and reorganise every colleague and branch across the agency, assign roles, and onboard new staff with a shareable invite code.

List, edit and manage every property your agency looks after in one searchable portfolio view.

Add a single property with full details - address, bedrooms, bathrooms, type, furnishing, letting type and compliance dates.

Upload Rightmove BLM or Zoopla XML feed files to create dozens of listings in seconds, with images attached automatically.

Upload the BLM or RDT-XML feed you already send to Rightmove and Matriva publishes each lettings property as a live listing instantly - no re-typing.

Generate and push Rightmove BLM/ADF and Zoopla XML feeds automatically, or download them on demand, so your listings stay in sync across every portal.

Publish a property to the public listings with photos, floorplan sketcher, AI-assisted listing copy, pricing, deposit protection and compliance dates.

Create room-by-room check-in, check-out, interim and mid-term inventories with condition ratings, notes and photos stored against each property.

See every tenant linked to your managed properties, their tenancy status and reference state.

Add a tenant to a managed property, which links them to the property and kicks off referencing and onboarding.

Run comprehensive tenant referencing from one dashboard - Open Banking income verification, employer checks and previous-landlord checks.

Track the live pipeline of referencing applications routed to your branches, with status and approval actions.

Monitor which references - identity, income, employer and previous landlord - are verified, pending or rejected across all applications.

Create periodic (rolling) tenancy agreements online and collect electronic signatures from landlord, agent and tenant, with automatic reminders to outstanding signatories.

Gas Safety (CP12), Electrical Safety (EICR) and EPC expiry dates are tracked for every property, with proactive alerts to landlords before they lapse and the option to book Matriva-managed inspections or self-manage.

Compliance jobs are advertised to vetted, rated tradespeople in your area who can claim and complete the work, with supplier payments tracked end to end.

Book Housing Health and Safety Rating System inspections directly through Matriva so properties meet the legal standard and avoid local authority enforcement.

Every new landlord or tenant is screened automatically against the UK Sanctions List and the OpenSanctions PEP database, with matches flagged and confidence-scored on your compliance dashboard.

See every prospective tenant who has expressed interest in one of your listings, with contact details to follow up.

Book, manage and export property viewings for staff and tenants, with automated confirmations.

Export your viewing calendar to Outlook, Google Calendar or Apple Calendar with a single click so staff stay aligned.

Weekly snapshots of every branch - active listings, applications received and approved, compliance status and tenancies signed - to compare performance.

A unified inbox across in-app chat, inbound email, WhatsApp and phone threads, shared with colleagues in your agency and matched to the right property or application.

Send in-app messages to tenants, landlords and colleagues, with read tracking and conversation threading.

Build outreach campaigns with follow-up sequences, track opens and clicks, and manage unsubscribes for landlord and agency prospecting.

Connect Xero to pull in rental income and expenditure, reconcile transactions against tenancies, and see profit and loss per property.

Generate per-landlord quarterly rental income summaries, file them with HMRC once the landlord consents, and submit the annual final declaration on their behalf - with a full audit trail of who filed what and when.

Free courses on referencing, compliance, MTD and property management, with certificates issued on completion.

Manage your agency subscription tier, add-ons, payment method and billing history.

Submit and vote on feature ideas to help shape the Matriva roadmap.

Get help from the Matriva support team, browse guides and raise issues.